EGMS Resources & Guides

The Education Grants Management System (EGMS) is an application designed for users to apply for funding opportunities, manage grants, and award grant recipients. EGMS provides recipient capabilities for organizations needing tools to administer, track, account for, and report on their grant-related activities.

All grants are now in EGMS. As of January 1, 2025, iGrants has read-only access.

Understanding EGMS

• EGMS User Guide for Local Education Agencies (LEAs)
• EGMS and iGrants Terminology Crosswalk
• Indirect Rates for Grants
• Profile Page Information in EGMS
• MFA Instructions for EGMS

Resources

New User Training

• New User EGMS Training - June 10, 2024 | EGMS New User Training Table of Contents
• EGMS Training Session (with ESDs) - April 2024 Session 2A | EGMS ESD Training Session 2A Table of Contents
• Session 2B | EGMS ESD Training Session 2B Table of Contents

Navigating EGMS

• How to Navigate the Tabs in EGMS 
• How to Use Filter Functions in EGMS 

Adding a New User

Only the EGMS Organization Administrators can provide EGMS access to new users.

• EGMS User Roles 
• Step-by-Step Guide: Registering Additional Users
• Step-by-Step Guide: Registering School Users
• EGMS Administrator Training: Registering EGMS Users webinar | Presentation | Table of Contents

Deactivating Users

• Deactivating Users

Adding a New Organization

If you are not a public school district, charter school, tribal compact school, or Educational Service District that is already registered in EGMS, you will need to register as a new user.

Step-by-Step Guide: External Organization Registration

Organization Profile

• EGMS User Roles
• General Assurances | Completing General Assurances in EGMS 
• LEA Admin - Adding a New Contact | Adding a New User to your Organization Profile in EGMS 
• Finding Organization Indirect Rates
• Associating Program of Interest | Associating Programs of Interest in EGMS 
• Adding Additional Organization Admins | Adding a Second Organization Administrator in EGMS
• How to Find your Organization Administrator in EGMS

Opportunity

• How to Find Opportunities
• Creating Pre-Application or Application | Qualifying for an Opportunity and Beginning an Application within EGMS 

Pre-Application (only applicable for selected federal programs)

• Navigation and Staff Assignments, Forms
• Forms
• Submission
• Completing Revisions | Submitting Application Revisions in EGMS 
• Creating the Application

Application

• Navigation and Staff Assignments
• Forms and Files
• Budget
• Application Submission | Submission Applications in EGMS 
• Completing a Revision | Submitting Application Revisions in EGMS

Post-Award (Claims, Revisions, and Progress Reports)

• EGMS Claims Training webinar | Presentation | Table of Content - EGMS Claims Training Recording 
• Post-Award Amendments and Progress Reports webinar | Training | Table of Contents - EGMS Post-Award Amendments and Progress Reports
• Accessing the Payment Request Schedule 
• Types of Amendments
• Initiating and Completing a Budget Revision Amendment | How to Request a Budget Redirection Amendment within EGMS
• Completing an OSPI Initiated Amendment | Submitting Application Revisions (OSPI initiated)
• Completing a Scheduled Reimbursement | Responding to an OSPI-initiated Payment Request
• Completing Ad-Hoc Request or Refund
• Accessing the Progress Report Schedule
• Completing a Progress Report | Accessing and Submitting a Progress Report 
• How to Revise a Progress Report